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Core Services

 

Life Logistics Management

Life Logistics Management is all about optimizing your day with a well-planned schedule that relieves you of the worry of missing or running late for your meetings and appointments.

Your executive assistant (EA) keeps your personal and professional life on track by continuously reviewing and optimizing your schedule, anticipating all your logistical requirements and resolving scheduling conflicts several weeks ahead of time. When there are last-minute changes, you can stay focused and stress-free while your EA rearranges your schedule.

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Travel Management

Sigrid.AI Travel Management helps you stay focused while your executive assistant and travel desk get you from point A to point B stress-free.

Your executive assistant (EA) manages all aspects of your travel, including sourcing price-competitive flights, hotels, and ground transportation options. Everything is based on a detailed understanding of your preferences, as well as recommendations from our community of like-minded clients.

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Expense Management

Sigrid.AI Expense Management is a simple two-step process that allows you to spend less time expense reporting and more time on your business.

  • Take a photo of the receipt with your phone, and
  • Email it to expenses@sigrid.AI

Before you even get your latte, Sigrid.AI is already processing your receipt.

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Contact Management

Staying in touch with contacts is as important as getting them in the first place. Are you the type of person who always sends a handwritten 'thank you' note after a dinner party, or tries to remember the names of the husband and kids of contacts you met up with? Or do you live by the mantra that ‘every meeting is an opportunity’? Then we probably built this service for you. With the Sigrid AI Contact Management service, we've got you covered.

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Research

Knowledge is power. Stay ahead of the competition. Sigrid.AI can provide you with details about people you are meeting or, even better, find the right people for you to meet.

Your executive assistant and our support team of specialists will research any topic of interest, conduct data analyses and prepare presentations or business intelligence reports. You can also request brief profiles of people you are about to meet. Your EA will combine information from your CRM and contacts database with information from sources such as LinkedIn and company profiles.

 

Secretarial Services

Your EA can assist you with the transcription of emailed-in audio recordings, as well as the preparation and proof-reading of letters, presentations, documents, and email, etc.

Your EA can also help you with video captioning, writing notes and greeting cards, template creation and maintenance, as well as designing, preparing and managing online surveys.

 

Inbox Management

If you receive hundreds of emails every day your inbox can quickly become the bane of your existence.

Your executive assistant monitors your inbox, actioning incoming emails and organizing, tagging, filing and prioritizing your correspondence according to your preferences. The EA can advise you on the best available tools and email services on the market and set up new email accounts for you and your employees.

 

Online Shopping

Nothing beats having your executive assistant (EA) locate and order a hard to find book, have the fridge stocked every day, or arrange for pickup of your dry cleaning.

Your EA researches and compares service and product offerings based on a detailed understanding of your preferences. As our client community grows, your EA will be able to rely on our AI-powered recommendation engine to identify the best suppliers and service providers based on the recommendations from our entire community of like-minded users.

 

Document Management

Wake up each morning to a well-organized and easily accessible online filing system containing all your most important files and documents in a convenient and secure, centralized place.

Your executive assistant (EA) will work with you to set up and continuously manage a suitable online system for keeping your documents and files securely organized and conveniently accessible on all your devices.

 

Virtual Receptionist & Mail Processing

Put an end to the stress of missing calls from clients, potential leads or business partners and eliminate lost mail, penalties for unpaid bills and late replies to invites.

Sigrid.AI sets up local phone numbers in your desired locations, and your EA acts as your virtual receptionist, receiving and forwarding calls and voicemails, transcribing and emailing the content of your messages as needed.

Sigrid.AI can also set up local mailing addresses with physical mailboxes for you in multiple global locations. The virtual receptionist service receives, scans and forwards physical mail to you.

 

Secure Data Management

Sigrid.AI will propose and help you implement a data protection and sharing strategy for your sensitive data, log-ins, and documents that gives you secure and convenient access to your information across all your devices (mobile, tablet, computer) and lets you selectively share items such as passwords and ID information with your executive assistant.

Our solution is based on the market-leading 1password system (www.1password.com) that protects all data using AES-256-bit encryption and provides our Data Protection Officer with tools for granular access permission management and usage auditing.

Secure Payments

With a prefunded Sigrid.AI Virtual Debit Card, your executive assistant can securely pay bills and make purchases such as travel tickets, hotel bookings, booking and paying for cinema tickets, ordering items to be shipped from Amazon, etc., on your behalf. All you have to do is manage the preloading of your account. This gives you complete transparency and control over every purchase, along with customizable statements in your preferred format that are integrated with your expense management process.

Sigrid.AI issues Virtual Debit Cards through Revolut (www.revolut.com) or Cardlay (www.cardlay.com) and offer low and completely transparent fees while eliminating exchange losses when spending in different currencies.